--- title: Best Practices for Uploading in WickedFile description: "Want to keep your parts and vendor paperwork clean and easy to find?\nFollow these quick WickedFile upload tips — they’ll save you time, reduce upload errors, and keep your records running smoothly." --- [Skip to content](https://help.wickedfile.com/knowledge-base/best-practices-for-uploading-in-wickedfile-#main-content) [![WF-LOGO-RGB\_ICON-WHITE-1](https://help.wickedfile.com/hs-fs/hubfs/WF-LOGO-RGB_ICON-WHITE-1.png?width=50&height=60&name=WF-LOGO-RGB_ICON-WHITE-1.png)](https://23975302.hs-sites.com/knowledge-base?hsLang=en) Open main navigation Close main navigation How can we help you? - There are no suggestions because the search field is empty. 1. [WickedFile Service Bay](https://help.wickedfile.com/knowledge-base?hsLang=en) 2. [Getting Started](https://help.wickedfile.com/knowledge-base/getting-started?hsLang=en) # Best Practices for Uploading in WickedFile ## Keep Your Shop Organized with Smarter WickedFile Uploads Want to keep your parts and vendor paperwork clean and easy to find? Follow these quick WickedFile upload tips — they’ll save you time, reduce upload errors, and keep your records running smoothly. #### **Only Upload What Matters** Stick to essential business documents only. WickedFile is optimized for: - Part invoices, sublets, and supply invoices - Credit memos - Vendor statements --- #### **Skip Customer Invoices & Handwritten Documents** To keep data clean and readable: - **Don’t upload customer invoices.** WickedFile already receives your repair order (RO) data through your SMS integration. - **Avoid handwritten documents.** WickedFile’s system can’t accurately read handwritten text, which can cause upload errors. - **Do not upload non-related documents.** WickedFile expects reconcilable documents with a vendor logo/name listed. - **Avoid duplicates.** WickedFile automatically detects duplicates, but avoiding them upfront keeps things moving even faster. Duplicates can cause reconciliation issues when not caught by WickedFile's AI. --- #### **Keep the Industry-Standard PO Process** Accurate PO numbers helps WickedFile (and you) automatically assocaited invoices with the correct repair orders. This is crucial for part traceability. Use these guidelines: - For **parts and sublet invoices**, make sure the **Invoice PO Number** matches the **Repair Order (RO) Number**. - For **inventory invoices**, use one of the following: - Stock - - INV - - INVENTORY - For **shop supply invoices**, use: - SHOP - - SUPPLIES 💡 **Tip:** If your shops uses a different PO Number for Inventory or Shop Supply purchases, [you can adjust your AP Settings to have these invoices auto-categorized based on your PO process.](https://help.wickedfile.com/knowledge-base/custom-codes-workflow-statuses-in-the-ap-hub?hsLang=en) --- #### **Keep Multi-Page Documents Together** If a document spans multiple pages, upload **all pages in the same batch**. You don’t need to split or upload them individually — WickedFile automatically processes multi-page files together. --- #### **Summary** By following these best practices, you’ll: - Speed up WickedFile’s document processing - Keep your invoice and statement records organized - Prevent upload errors and duplication - [Getting Started](https://help.wickedfile.com/knowledge-base/getting-started?hsLang=en#main-content) - [AP Hub](https://help.wickedfile.com/knowledge-base/getting-started?hsLang=en#ap-hub) - [Setup & Integrations](https://help.wickedfile.com/knowledge-base/setup-integrations?hsLang=en#main-content) - [Shop Management System Integrations](https://help.wickedfile.com/knowledge-base/setup-integrations?hsLang=en#shop-management-system-integrations) - [Document Uploading Integrations](https://help.wickedfile.com/knowledge-base/setup-integrations?hsLang=en#document-uploading-integrations) - [Vendor Management](https://help.wickedfile.com/knowledge-base/vendor-management?hsLang=en#main-content) - [Configurations](https://help.wickedfile.com/knowledge-base/vendor-management?hsLang=en#configurations) - [Verified/Unverified](https://help.wickedfile.com/knowledge-base/vendor-management?hsLang=en#verified-unverified) - [Ignored Vendors](https://help.wickedfile.com/knowledge-base/vendor-management?hsLang=en#ignored-vendors) - [Statements](https://help.wickedfile.com/knowledge-base/vendor-management?hsLang=en#statements) - [Features & Capabilities](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#main-content) - [AP Hub](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#ap-hub) - [Statements](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#statements) - [Tasks](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#tasks) - [Search](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#search) - [Custom Reports](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#custom-reports) - [Folders](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#folders) - [Trackers](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#trackers) - [Risk Ratings](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#risk-ratings) - [Parts Matrix](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#parts-matrix) - [Account & Billing](https://help.wickedfile.com/knowledge-base/account-billing?hsLang=en#main-content) - [Scans](https://help.wickedfile.com/knowledge-base/account-billing?hsLang=en#scans) - [Payment Information](https://help.wickedfile.com/knowledge-base/account-billing?hsLang=en#payment-information) - [Billing History](https://help.wickedfile.com/knowledge-base/account-billing?hsLang=en#billing-history) - [FAQs](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#main-content) - [Scans](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#scans) - [QuickBooks](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#quickbooks) - [Custom Reports](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#custom-reports) - ["Inventory"](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#inventory) - [Best Practices](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#best-practices) - [Repair Orders](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#repair-orders) - [Account](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#account) - [Bank Account & Credit Card Integration (Plaid)](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#bank-account-credit-card-integration-plaid) - [AP Hub](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#ap-hub) - [Other](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#other) [![WF-LOGO-RGB\_MAIN](https://help.wickedfile.com/hs-fs/hubfs/WF-LOGO-RGB_MAIN.png?width=200&height=55&name=WF-LOGO-RGB_MAIN.png "WF-LOGO-RGB_MAIN")](http://wickedfile.com) [mailto:contact-support@wickedfile.com](mailto:contact-support@wickedfile.com) Copyright © 2025, WickedFile