Creating a WickedTracker (Email Alerts)

Want to get emailed every week over what RO's have been deleted (if any)?

How about emails daily on how many RO's had a labor margin of less than 10%?

Or a monthly email letting you know about how many ROs have been open for 50+ days?

You can create a WickedTracker to setup email alerts over report criteria YOU set!

 Create a New WickedTracker

• 1. Go to WickedTrackers
  In the sidebar, open the WickedTrackers section and select Create Tracker.
  
  

• 2. Name and Describe Your Tracker
  
  
  • Tracker Name: Give your tracker a clear, descriptive name.
    Example: “Parts Potentially Not Charged”
    
    
  • Description: Add a short explanation of what this tracker monitors.
    
    
  • Shared (optional): Toggle this on to allow others on your team to view and access the tracker.
    
    

• 3. Set Filters
  Choose which items the tracker should automatically collect.
  
  
  • Use the Tracker Type dropdown to pick the kind of data you want to monitor.
    
    
  • You can also preload from a Custom Report if you’ve already defined your filters elsewhere or want to use one of WickedFile's canned reports!
    
    

• 4. Choose Frequency
  Set how often the tracker runs to search for new items.
  
  
  • Pick from available options (e.g., daily, weekly, monthly).
    
    
  • The tracker runs automatically around 12:00 AM GMT on the selected day.
    
    

• 5. Select Notification Recipients
  Choose who should receive an email notification each time the tracker runs.
  
  
  • Use the dropdown to select or add new email addresses.
    
    

• 6. Enable History (optional)
  Turn on Enable History if you want to maintain past snapshots of your tracker’s results.
  
  
  • WickedFile will keep a record of each run so you can review changes over time in the Tracker History view.
    
    
• 7. Save Your Tracker
  Click Save to create your WickedTracker.
  Your tracker will now run automatically according to the schedule and filters you defined.
  
  

📊 Viewing Tracker Results

Once created, WickedTrackers appear in your tracker list.
Each time they run:

• The results automatically update with new matching items.
  
  
• If history is enabled, you’ll see timestamped versions for trend comparison.
  
  
• Recipients receive emails summarizing what’s new or changed:

💡 Tips

• Combine filters to narrow results precisely to what matters most.
  
  
• Use historical snapshots to visualize long-term patterns.
  
  
• Share trackers across your team to align insights automatically.