--- title: Do Part Codes ever change on their own in the AP Hub? description: Parts Codes --- [Skip to content](https://help.wickedfile.com/knowledge-base/do-part-codes-ever-change-on-their-own-in-the-ap-hub#main-content) [![WF-LOGO-RGB\_ICON-WHITE-1](https://help.wickedfile.com/hs-fs/hubfs/WF-LOGO-RGB_ICON-WHITE-1.png?width=50&height=60&name=WF-LOGO-RGB_ICON-WHITE-1.png)](https://23975302.hs-sites.com/knowledge-base?hsLang=en) Open main navigation Close main navigation How can we help you? - There are no suggestions because the search field is empty. 1. [WickedFile Service Bay](https://help.wickedfile.com/knowledge-base?hsLang=en) 2. [FAQs](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en) 3. [AP Hub](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#ap-hub) # Do Part Codes ever change on their own in the AP Hub? #### Do Part Codes Ever Change on Their Own? Short answer: **No — part codes in the AP Hub do not randomly change on their own.** WickedFile is built so that **coding is the final state**, not matching. Once an invoice is coded, it will stay that way unless a human changes it — with one specific exception outlined below. --- #### How Part Codes Work in the AP Hub Inside the AP Hub, every invoice is automatically coded using OCR, AI, and reconciliation logic. The default codes include: - **Uncategorized Spend** (red) - **Bought for RO, Not Sold** (yellow) - **Sold to Customer** (green) - **Returned to Vendor** (green) - **Credited by Vendor** (green) - **Inventory Purchase** (green) - **Shop Supply Purchase** (green) - **Office Supply Purchase** (green) - **Pending AI Analysis** (grey) You can then manually recode any invoice as needed. As outlined in our internal documentation, **when a user recodes an invoice, that invoice stays under that code until it is re-recoded again by a human** --- #### The One Exception There is only **one automatic code change** that can occur: ### Returned → Credited If an invoice (or part) is coded as **Returned to Vendor**, and later a matching **credit memo** is uploaded and reconciled, WickedFile will automatically update the code to: ➡ **Credited by Vendor** This reflects the true AP state — the shop has now received its money back. This is not random. It’s intentional and part of proper AP tracking. --- #### Why WickedFile Doesn’t “Auto-Flip” Codes WickedFile is designed around AP process integrity. If codes changed automatically without user input: - You’d lose control of your workflow. - Your AP Hub would feel unpredictable. - You couldn’t confidently close statements. Instead, WickedFile ensures: - Coding reflects financial reality. - Human decisions remain intact. - The AP Hub gives you a stable 30-day workflow to close vendors confidently.   - [Getting Started](https://help.wickedfile.com/knowledge-base/getting-started?hsLang=en#main-content) - [AP Hub](https://help.wickedfile.com/knowledge-base/getting-started?hsLang=en#ap-hub) - [Setup & Integrations](https://help.wickedfile.com/knowledge-base/setup-integrations?hsLang=en#main-content) - [Shop Management System Integrations](https://help.wickedfile.com/knowledge-base/setup-integrations?hsLang=en#shop-management-system-integrations) - [Document Uploading Integrations](https://help.wickedfile.com/knowledge-base/setup-integrations?hsLang=en#document-uploading-integrations) - [Vendor Management](https://help.wickedfile.com/knowledge-base/vendor-management?hsLang=en#main-content) - [Configurations](https://help.wickedfile.com/knowledge-base/vendor-management?hsLang=en#configurations) - [Verified/Unverified](https://help.wickedfile.com/knowledge-base/vendor-management?hsLang=en#verified-unverified) - [Ignored Vendors](https://help.wickedfile.com/knowledge-base/vendor-management?hsLang=en#ignored-vendors) - [Statements](https://help.wickedfile.com/knowledge-base/vendor-management?hsLang=en#statements) - [Features & Capabilities](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#main-content) - [AP Hub](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#ap-hub) - [Statements](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#statements) - [Tasks](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#tasks) - [Search](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#search) - [Custom Reports](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#custom-reports) - [Folders](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#folders) - [Trackers](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#trackers) - [Risk Ratings](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#risk-ratings) - [Parts Matrix](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#parts-matrix) - [Account & Billing](https://help.wickedfile.com/knowledge-base/account-billing?hsLang=en#main-content) - [Scans](https://help.wickedfile.com/knowledge-base/account-billing?hsLang=en#scans) - [Payment Information](https://help.wickedfile.com/knowledge-base/account-billing?hsLang=en#payment-information) - [Billing History](https://help.wickedfile.com/knowledge-base/account-billing?hsLang=en#billing-history) - [FAQs](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#main-content) - [Scans](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#scans) - [QuickBooks](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#quickbooks) - [Custom Reports](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#custom-reports) - ["Inventory"](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#inventory) - [Best Practices](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#best-practices) - [Repair Orders](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#repair-orders) - [Account](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#account) - [Bank Account & Credit Card Integration (Plaid)](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#bank-account-credit-card-integration-plaid) - [AP Hub](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#ap-hub) - [Other](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#other) [![WF-LOGO-RGB\_MAIN](https://help.wickedfile.com/hs-fs/hubfs/WF-LOGO-RGB_MAIN.png?width=200&height=55&name=WF-LOGO-RGB_MAIN.png "WF-LOGO-RGB_MAIN")](http://wickedfile.com) [mailto:contact-support@wickedfile.com](mailto:contact-support@wickedfile.com) Copyright © 2025, WickedFile