--- title: "Email Integration: Upload Documents to WickedFile via Email" description: "WickedFile’s Email Integration feature lets you upload vendor documents directly into your system — no manual uploads needed.\n You can forward documents from your inbox, have vendors send them directly, or use your shop’s scan-to-email setup." --- [Skip to content](https://help.wickedfile.com/knowledge-base/email-integration-upload-documents-to-wickedfile-via-email-#main-content) [![WF-LOGO-RGB\_ICON-WHITE-1](https://help.wickedfile.com/hs-fs/hubfs/WF-LOGO-RGB_ICON-WHITE-1.png?width=50&height=60&name=WF-LOGO-RGB_ICON-WHITE-1.png)](https://23975302.hs-sites.com/knowledge-base?hsLang=en) Open main navigation Close main navigation How can we help you? - There are no suggestions because the search field is empty. 1. [WickedFile Service Bay](https://help.wickedfile.com/knowledge-base?hsLang=en) 2. [Setup & Integrations](https://help.wickedfile.com/knowledge-base/setup-integrations?hsLang=en) 3. [Document Uploading Integrations](https://help.wickedfile.com/knowledge-base/setup-integrations?hsLang=en#document-uploading-integrations) # Email Integration: Upload Documents to WickedFile via Email ## WickedFile’s Email Integration feature lets you upload vendor documents directly into your system — no manual uploads needed. You can forward documents from your inbox, have vendors send them directly, or use your shop’s scan-to-email setup. #### **🔹 How It Works** Every WickedFile location has its own **unique email address** for uploads. When a document is sent to that address, WickedFile automatically imports and classifies it to the right location. You’ll also have a **Generic Email Address** that can be used for vendors serving multiple locations. WickedFile will attempt to route these uploads automatically, and if it can’t, the document will appear in your **Unclassified** folder for manual review. --- #### **🏢 Ways to Send Documents** ### **1. Have Vendors Email Documents Directly** Share your **location-specific WickedFile email address** with vendors so they can email documents straight into your account. Each location’s address is found under: **System Settings → Integrations → Email Import.** **1.** **![Screenshot 2026-03-03 at 12.02.57 PM](https://help.wickedfile.com/hs-fs/hubfs/Screenshot%202026-03-03%20at%2012.02.57%20PM.png?width=670&height=282&name=Screenshot%202026-03-03%20at%2012.02.57%20PM.png)** 2\. ![Screenshot 2026-03-03 at 12.04.18 PM](https://help.wickedfile.com/hs-fs/hubfs/Screenshot%202026-03-03%20at%2012.04.18%20PM.png?width=670&height=207&name=Screenshot%202026-03-03%20at%2012.04.18%20PM.png) 3\. ![Screenshot 2026-03-03 at 12.05.04 PM](https://help.wickedfile.com/hs-fs/hubfs/Screenshot%202026-03-03%20at%2012.05.04%20PM.png?width=670&height=258&name=Screenshot%202026-03-03%20at%2012.05.04%20PM.png) 4\. ![Screenshot 2026-03-03 at 12.06.33 PM](https://help.wickedfile.com/hs-fs/hubfs/Screenshot%202026-03-03%20at%2012.06.33%20PM.png?width=670&height=247&name=Screenshot%202026-03-03%20at%2012.06.33%20PM.png) 💡 **Tip:** Always use the location-specific address for best results. If a vendor serves multiple locations and can only use one email address, provide your **Generic Email Address** instead. #### **📨 Generic Email Address** Use this only if a multi-location vendor requires a single invoicing address. WickedFile will attempt to match the documents to the correct location, but any that can’t be matched will be labeled **“Unclassified”** for manual reassignment. ![Screenshot 2026-03-03 at 12.01.26 PM](https://help.wickedfile.com/hs-fs/hubfs/Screenshot%202026-03-03%20at%2012.01.26%20PM.png?width=670&height=370&name=Screenshot%202026-03-03%20at%2012.01.26%20PM.png) --- ### **2. Forward Documents Yourself** If vendors send invoices or statements to your inbox, you can **auto-forward** those emails (with attachments) to your WickedFile location email address. This is perfect for handling multiple vendor attachments at once. --- ### **3. Scan-to-Email** If your shop scanner supports email, configure it to send scanned documents directly to your WickedFile location address. This is ideal for: - Paper vendor invoices - Credit memos - Statements --- #### **📄 File Requirements** To ensure fast and accurate processing, please follow these file guidelines: - 📄 **PDF Format Required:** Only PDF files are accepted. Other file types (JPEG, PNG, DOCX, etc.) will not process. - 📏 **Size Limit:** Each email (including all attachments) must be **under 20 MB**. (If your files exceed 20 MB, split them into smaller batches before sending.) --- #### **⚙️ Best Practices** - Use **location-specific** addresses whenever possible. - Forward or upload only relevant vendor documents — invoices, credit memos, statements, and RMAs. - Skip customer invoices or handwritten notes — WickedFile can’t process those. --- #### **💬 Need Help?** Not sure which email to use or how to set up scan-to-email? 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