--- title: Scan Client Setup description: "The WickedFile Scan Client connects your office scanner directly to WickedFile, allowing scanned documents (like invoices, credit memos, and statements) to upload automatically.\n Follow this quick setup guide to get your Scan Client up and running on your Windows computer." --- [Skip to content](https://help.wickedfile.com/knowledge-base/scan-client-setup-#main-content) [![WF-LOGO-RGB\_ICON-WHITE-1](https://help.wickedfile.com/hs-fs/hubfs/WF-LOGO-RGB_ICON-WHITE-1.png?width=50&height=60&name=WF-LOGO-RGB_ICON-WHITE-1.png)](https://23975302.hs-sites.com/knowledge-base?hsLang=en) Open main navigation Close main navigation How can we help you? - There are no suggestions because the search field is empty. 1. [WickedFile Service Bay](https://help.wickedfile.com/knowledge-base?hsLang=en) 2. [Setup & Integrations](https://help.wickedfile.com/knowledge-base/setup-integrations?hsLang=en) 3. [Document Uploading Integrations](https://help.wickedfile.com/knowledge-base/setup-integrations?hsLang=en#document-uploading-integrations) # Scan Client Setup ## The WickedFile Scan Client connects your scanner directly to WickedFile so invoices, credits, and statements upload automatically. Use this guide to set it up on your Windows computer. #### **🧰 Before You Start** ✅ **Compatibility:** - The Scan Client is compatible with Microsoft Windows only. - It must be installed on the same computer as your office scanner. - Each Scan Client can be linked to one location only. #### **⚙️ Step 1. Create a Scan Folder** The Scan Client needs its own dedicated folder to function properly. 1. **Create a new folder in your C drive or desktop** and name it something like: WickedFile Scans 2. Add **any PDF file** into this folder. This file will help confirm that your Scan Client is connected properly after installation. --- #### **💾 Step 2. Download the Scan Client** 1. **Download the Scan Client** to your Windows machine. 2. Wait until the download has fully completed before continuing. ![Screenshot 2025-11-12 at 1.14.11 PM](https://help.wickedfile.com/hs-fs/hubfs/aircall/mms/90138917500/Screenshot%202025-11-12%20at%201.14.11%20PM.png?width=670&height=337&name=Screenshot%202025-11-12%20at%201.14.11%20PM.png) ![Screenshot 2025-11-12 at 1.15.49 PM](https://help.wickedfile.com/hs-fs/hubfs/aircall/mms/90138917500/Screenshot%202025-11-12%20at%201.15.49%20PM.png?width=670&height=406&name=Screenshot%202025-11-12%20at%201.15.49%20PM.png)   ⚠️ **Note:** You may see a warning like *“Do you trust the source of this download?”* — It’s safe to continue past this warning. WickedFile is a trusted source. #### **🧩 Step 3. Install the Scan Client** 1. Open (or “Run”) the file you just downloaded. 2. Follow the installation prompts. 3. When installation completes, the Scan Client will open automatically. You’ll see input fields for **Account ID** and **Sync Key**. ⚠️ You may see a Windows SmartScreen warning like the image below: *“Run an unrecognized app?”* Click on **"More Info"** and then click **“Run Anyway.”** **![](https://help.wickedfile.com/hs-fs/hubfs/undefined-4.png?width=425&height=196&name=undefined-4.png)** --- #### **🔑 Step 4. Enter Your Account Information** Click back to the WickedFile scan client instructions and copy the following **Account ID** and paste it into the **Account ID** field in the Scan Client. *(Example)* Account ID: a6fadc1b-c134-4cbb-b2a2-277f0595d7d6 1. *(Use Ctrl + V to paste)* 2. Select your **Location** from the dropdown. 3. Copy the **Sync Key** that appears, and paste it into the **Sync Key** field. 4. Click **LOGIN**. ![Screenshot 2025-11-12 at 1.17.42 PM](https://help.wickedfile.com/hs-fs/hubfs/aircall/mms/90138917500/Screenshot%202025-11-12%20at%201.17.42%20PM.png?width=670&height=207&name=Screenshot%202025-11-12%20at%201.17.42%20PM.png) ![Screenshot 2025-11-12 at 1.23.18 PM](https://help.wickedfile.com/hs-fs/hubfs/aircall/mms/90138917500/Screenshot%202025-11-12%20at%201.23.18%20PM.png?width=670&height=185&name=Screenshot%202025-11-12%20at%201.23.18%20PM.png) --- #### **📁 Step 5. Choose Your Scan Directory** 1. You’ll now see a field labeled **“Scan Directory.”** ![](https://help.wickedfile.com/hs-fs/hubfs/undefined-Jan-16-2026-06-58-10-0387-PM.png?width=1036&height=672&name=undefined-Jan-16-2026-06-58-10-0387-PM.png) 2. Click inside that field and navigate to the folder you created earlier (e.g., *Documents → WickedFile Scans*). 3. Click the folder once, then select **OK** or **UPLOAD**. You should now see the full folder path displayed in the field. --- #### **✅ Step 6. Verify the Connection** 1. Wait about **one minute.** 2. Go back to the folder you created. If setup was successful: - The original **PDF file you added** in Step 1 should be **moved into a new folder** called **“archive.”** - Open the **archive** folder — you should see your test PDF inside. 🎉 **Congratulations! Your Scan Client is successfully set up and syncing.** You can now start scanning and adding documents to your WickedFile Scans folder. ⚠️ **Do NOT add files directly into the “archive” folder.** The Scan Client automatically manages this folder for storage and tracking. - [Getting Started](https://help.wickedfile.com/knowledge-base/getting-started?hsLang=en#main-content) - [AP Hub](https://help.wickedfile.com/knowledge-base/getting-started?hsLang=en#ap-hub) - [Setup & Integrations](https://help.wickedfile.com/knowledge-base/setup-integrations?hsLang=en#main-content) - [Shop Management System Integrations](https://help.wickedfile.com/knowledge-base/setup-integrations?hsLang=en#shop-management-system-integrations) - [Document Uploading Integrations](https://help.wickedfile.com/knowledge-base/setup-integrations?hsLang=en#document-uploading-integrations) - [Vendor Management](https://help.wickedfile.com/knowledge-base/vendor-management?hsLang=en#main-content) - [Configurations](https://help.wickedfile.com/knowledge-base/vendor-management?hsLang=en#configurations) - [Verified/Unverified](https://help.wickedfile.com/knowledge-base/vendor-management?hsLang=en#verified-unverified) - [Ignored Vendors](https://help.wickedfile.com/knowledge-base/vendor-management?hsLang=en#ignored-vendors) - [Statements](https://help.wickedfile.com/knowledge-base/vendor-management?hsLang=en#statements) - [Features & Capabilities](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#main-content) - [AP Hub](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#ap-hub) - [Statements](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#statements) - [Tasks](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#tasks) - [Search](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#search) - [Custom Reports](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#custom-reports) - [Folders](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#folders) - [Trackers](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#trackers) - [Risk Ratings](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#risk-ratings) - [Parts Matrix](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#parts-matrix) - [Account & Billing](https://help.wickedfile.com/knowledge-base/account-billing?hsLang=en#main-content) - [Scans](https://help.wickedfile.com/knowledge-base/account-billing?hsLang=en#scans) - [Payment Information](https://help.wickedfile.com/knowledge-base/account-billing?hsLang=en#payment-information) - [Billing History](https://help.wickedfile.com/knowledge-base/account-billing?hsLang=en#billing-history) - [FAQs](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#main-content) - [Scans](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#scans) - [QuickBooks](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#quickbooks) - [Custom Reports](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#custom-reports) - ["Inventory"](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#inventory) - [Best Practices](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#best-practices) - [Repair Orders](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#repair-orders) - [Account](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#account) - [Bank Account & Credit Card Integration (Plaid)](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#bank-account-credit-card-integration-plaid) - [AP Hub](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#ap-hub) - [Other](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#other) [![WF-LOGO-RGB\_MAIN](https://help.wickedfile.com/hs-fs/hubfs/WF-LOGO-RGB_MAIN.png?width=200&height=55&name=WF-LOGO-RGB_MAIN.png "WF-LOGO-RGB_MAIN")](http://wickedfile.com) [mailto:contact-support@wickedfile.com](mailto:contact-support@wickedfile.com) Copyright © 2025, WickedFile