--- title: What is WickedFile? description: Learn more about how WickedFile becomes the AP process enhancer for auto repair shops --- [Skip to content](https://help.wickedfile.com/knowledge-base/what-is-wickedfile#main-content) [![WF-LOGO-RGB\_ICON-WHITE-1](https://help.wickedfile.com/hs-fs/hubfs/WF-LOGO-RGB_ICON-WHITE-1.png?width=50&height=60&name=WF-LOGO-RGB_ICON-WHITE-1.png)](https://23975302.hs-sites.com/knowledge-base?hsLang=en) Open main navigation Close main navigation How can we help you? - There are no suggestions because the search field is empty. 1. [WickedFile Service Bay](https://help.wickedfile.com/knowledge-base?hsLang=en) 2. [Getting Started](https://help.wickedfile.com/knowledge-base/getting-started?hsLang=en) # What is WickedFile? ## Learn more about how WickedFile becomes the AP process enhancer for auto repair shops ### What Is WickedFile? **WickedFile is the AP system of record for auto repair shops.** We turn messy vendor invoices, statements, credits, ROs, and transactions into a clean, automated AP workflow. Shops use WickedFile to **reconcile, validate, and code every dollar spent** — so nothing slips through the cracks. We give operators total visibility into their vendor activity, prevent hidden losses, and streamline the entire AP process from invoice upload → coding → payment decision. WickedFile doesn’t replace your SMS or accounting system — **it completes them** by becoming the reconciliation layer they lack so that you close out statements with confidence. ---   ### **How Do We Do It?** We unify all sources of shop financial activity into one workspace: - **Ingest invoices, credits & statements** using OCR + AI - **Pull ROs from your SMS** (Tekmetric, Shop-Ware, etc.) - **Pull bank/credit card transactions** via Plaid (optionally) - **Pull accounting entries** from QuickBooks Online (optionally) WickedFile then auto-reconciles data against each other, surfacing only the invoice-level exceptions you need to fix. Our system checks: - Did the invoice's parts all match to an RO, credit, or be marked as inventory? - Has the invoice matched a vendor statement? - Has the invoice matched to a bank transaction? - Has the invoice matched to an accounting entry? This creates a **closed-loop, invoice-first AP workflow** that operators can complete daily — long before month-end close. --- ### How Does This Benefit You? **We protect your margins by making the invisible visible.** Shops gain: ### **💰 Profit Leakage Prevention** Find unsold parts, untraceable invoices, uncredited parts that should have been returned, and cost discrepancies before money is lost. ### **⏱ Massive Time Savings** AI automatically codes invoices and surfaces only the exceptions — eliminating manual sorting, matching, and rework. ### **📘 Faster, Cleaner Month-End Close** 30 days of coding → 1 day of closing statements. No more 10-day sprint or guessing where money went. ### **📊 Full Financial Visibility** One workspace shows your invoices, parts, statements, transactions, and accounting connections — tied together intelligently. ### **🔒 Stronger Accountability** Every dollar is traceable. Every decision lives in a clean, audit-ready history. The result: **Cleaner books, tighter controls, more profit, and less chaos.** --- ### Where Have We Done It Before? WickedFile is trusted by **top-performing independent shops, MSOs, and fast-growing multi-location operators across the U.S.** We’ve delivered: - **Hundreds of thousands** of reconciled invoices - **Millions of dollars** in detected and prevented losses through exceptions - Dramatic reductions in AP processing time - Standardized AP processes for both single-shops and 100+ location groups - Successful rollouts to shops using Tekmetric, Shop-Ware, Protractor, Fullbay, Mitchell, ROWriter, Napa Tracs, The Back Office and QBO workflows We’ve supported: - Owners who want clarity - Bookkeepers who need efficiency - Controllers and CFOs who want visibility across every store - Operators who are scaling and need processes that scale with them **We’ve seen every workflow — and improved all of them.** - [Getting Started](https://help.wickedfile.com/knowledge-base/getting-started?hsLang=en#main-content) - [AP Hub](https://help.wickedfile.com/knowledge-base/getting-started?hsLang=en#ap-hub) - [Setup & Integrations](https://help.wickedfile.com/knowledge-base/setup-integrations?hsLang=en#main-content) - [Shop Management System Integrations](https://help.wickedfile.com/knowledge-base/setup-integrations?hsLang=en#shop-management-system-integrations) - [Document Uploading Integrations](https://help.wickedfile.com/knowledge-base/setup-integrations?hsLang=en#document-uploading-integrations) - [Vendor Management](https://help.wickedfile.com/knowledge-base/vendor-management?hsLang=en#main-content) - [Configurations](https://help.wickedfile.com/knowledge-base/vendor-management?hsLang=en#configurations) - [Verified/Unverified](https://help.wickedfile.com/knowledge-base/vendor-management?hsLang=en#verified-unverified) - [Ignored Vendors](https://help.wickedfile.com/knowledge-base/vendor-management?hsLang=en#ignored-vendors) - [Statements](https://help.wickedfile.com/knowledge-base/vendor-management?hsLang=en#statements) - [Features & Capabilities](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#main-content) - [AP Hub](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#ap-hub) - [Statements](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#statements) - [Tasks](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#tasks) - [Search](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#search) - [Custom Reports](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#custom-reports) - [Folders](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#folders) - [Trackers](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#trackers) - [Risk Ratings](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#risk-ratings) - [Parts Matrix](https://help.wickedfile.com/knowledge-base/features-capabilities?hsLang=en#parts-matrix) - [Account & Billing](https://help.wickedfile.com/knowledge-base/account-billing?hsLang=en#main-content) - [Scans](https://help.wickedfile.com/knowledge-base/account-billing?hsLang=en#scans) - [Payment Information](https://help.wickedfile.com/knowledge-base/account-billing?hsLang=en#payment-information) - [Billing History](https://help.wickedfile.com/knowledge-base/account-billing?hsLang=en#billing-history) - [FAQs](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#main-content) - [Scans](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#scans) - [QuickBooks](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#quickbooks) - [Custom Reports](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#custom-reports) - ["Inventory"](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#inventory) - [Best Practices](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#best-practices) - [Repair Orders](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#repair-orders) - [Account](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#account) - [Bank Account & Credit Card Integration (Plaid)](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#bank-account-credit-card-integration-plaid) - [AP Hub](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#ap-hub) - [Other](https://help.wickedfile.com/knowledge-base/faqs?hsLang=en#other) [![WF-LOGO-RGB\_MAIN](https://help.wickedfile.com/hs-fs/hubfs/WF-LOGO-RGB_MAIN.png?width=200&height=55&name=WF-LOGO-RGB_MAIN.png "WF-LOGO-RGB_MAIN")](http://wickedfile.com) [mailto:contact-support@wickedfile.com](mailto:contact-support@wickedfile.com) Copyright © 2025, WickedFile