Why does WickedFile think parts are from “Inventory” when they are not?

WickedFile labels parts as “Inventory” when it detects parts on a Repair Order (RO) that do not have a matching proof of purchase or vendor invoice in the system. This may mean the part is a standard inventory item, or it could be a part that is not typically tracked in inventory but was labeled as such because WickedFile could not associate it with an invoice (missing upload!).

In other words, the part was seen on an RO, but there is no corresponding invoice to cross-reference what was entered in the SMS against what was on the vendor invoice.

To help track these cases, WickedFile provides a ready-made report called “Inventory Out”, which lists all parts missing an invoice.

If you notice a part classified as inventory on an RO, but the invoice associated with that part is flagged in ROs for review as not tied to an approved job, this indicates that the part information was entered differently in the SMS than what appears on the vendor invoice.

How to fix it:

Make sure all vendor invoices for the affected parts are uploaded. The "inventoried" part may give a clue to what invoice it came from, or you can use WickedFIle's statement/transaction reconciliation to see what invoices have not been uploaded.

Regardless, Inventory: Out is nothing to worry about. While the invoice is missing, the part is sold (since it was found on the RO, remember!).